We do have a variety of BACS exports available within Etz but if this is new to your process and you have not used Etz to generate a BACS file previously it is important to provide us with an export specification from your BACS provider in order for us to check we have a suitable format available. If we do not we will be able to write one but this is chargeable. If this is the case please log a support ticket via the system and the team will be able to advise you accordingly.
To generate a BACS or SWIFT payment file on Etz you must first create a batch containing the items you wish to pay (please refer to the attached articles on creating purchase invoice remittances and producing export batches). It is also important to ensure you have set the bank details along with any relevant references within your Supplier Entry records.
From the Supplier Payments menu, Manage Purchase Invoice Export Batches click the binocular icon and all available reports and exports will be shown:
Click your required BACS export option
RBS BACS file
The first example we will use RBS - once selected a reports window will open:
Set and select any details to suit your requirements then click Export to produce the export file:
The file is then ready to be uploaded/imported to your BACS payment system.
The second example we will use is Barclays BACS and the following report will open:
Click this save icon and choose the option 'Excel'. From there, a document will be downloaded.
Then open the excel document and select file -> save as. Save this file as a 'csv' file type.
If you can see your BACS option in our list you may wish to create a test file and send it to your BACS provider to see if it is acceptable.
The type of BACS file you are producing determines how you must enter the bank details into the Supplier Entry, so for example if you are paying into foreign accounts you will require IBAN/BIC/SWIFT references and occasionally you need to enter references into the Bank Ref field as well.