The Incoming Images area of the system acts as an incoming fax service for images that have been either faxed back to your Etz fax number or images that have been uploaded by the candidate directly or by an admin user on the system.
Images are usually Etz timesheet with barcodes on them, so the system will recognise them when they drop into the incoming queue. If the image has not been recognised (this can happen if the barcode is distorted in some way) the image will still appear in the queue but it will not be labelled. Equally so with non-Etz timesheet images or any other images this will also be the case.
The images will appear like this in the Incoming Images area:
To validate using an image like this, firstly you need to click the image number to select that item. The image will open in a PDF viewer window, next you need to select the candidate from the list, ensuring you are in the Validate/Submit tab:
When you select the candidate you will be able to choose from any of their timesheets that have not yet been validated - choose the timesheet the image relates to by clicking the pencil icon to select the timesheet:
You will then be able to validate the timesheet in the usual way. This is how we manually match images to timesheets for validation
Once you have manually matched the image to the timesheet, and subsequently validated it, you can then add the image to the validated timesheet. To do this you firstly need to select Add Image and make sure that you have selected the image from the Incoming Timesheet Images queue that you manually matched to the timesheet. Under this tab you will now find the timesheet you have just validated, from here select the highlighted pencil button to edit the timesheet
In the timesheet view you will now have the option to Add Document to the timesheet. This will attach the image that you manually matched earlier to the timesheet, meaning that it will be delivered with the invoice once it is created.
After you have attached the image, the timesheet will be moved to the Create Sales Invoice page, found under Sales Invoices. From here you will be able to create an invoice for the timesheet.