Per Day Allowance is calculated as 1 unit for each qualifying day on the timesheet. You can set this to only apply after a set-minimum number of 'parts of a day' or hours have been worked (e.g. Per Diem, Travel Allowance).
On the Rate Code Entry screen, set the Rate Code Type to Allowance.
Example 1- A daily allowance is paid after a number of hours have been worked when the candidate is on an hourly rate.
When setting up the assignment costing, use the Add Pay Allowance button. In the Allowance Type drop down, select Per Day and in the Allowance Rate Code drop down select the appropriate rate code. Then enter the allowance rate and type in the minimum number of hours the candidate must work per day to qualify for the additional payment.
In the example below, the candidate is on an hourly rate and is required to work 8 or more hours to qualify for the meal allowance.
From the timesheet entered above the system has automatically calculated that the candidate is entitled to 3 meal allowances as there are only 3 days where 8 or more hours were worked.
Example 2- A daily allowance is paid after a number of hours have been worked when the candidate is on a daily rate.
In the example below, the candidate is on an daily rate and is required to work 8 or more hours to qualify for the meal allowance:
If your candidate is on a daily rate, then you will have to select the Detailed option in the Timesheet Details section of the Main Details tab to allow them to enter a start and end time. This is the only way for the system to correctly calculate the allowance in this scenario.
When completing their timesheets, the candidate will have the ability to enter start and end times along with number of days, or parts of a day, worked.
**Important Note** Because the assignment is set up with a daily rate, the candidate is not required by the system to enter hours. However, if hours are not entered, then the system will not be able to calculate the allowance properly and an agency admin user will have to manually add the allowance units on every timesheet.
From the timesheet entered above the system has automatically calculated that the candidate is entitled to 2 meal allowances as there are only 2 days in which 8 or more hours were worked.
Example 3 - A daily allowance is paid when the candidate is on a daily rate regardless of the portions of a day worked.
In the example below the candidate is on an daily rate and is being paid a meal allowance for every day they have worked. In this case, zero is entered in the "after" box immediately following the rate itself.
From the timesheet entered above the system has automatically calculated that the candidate is entitled to 4 meal allowances as he has worked 4 days.
Example 4 - A daily allowance is paid when the candidate is on a daily rate for every day where overtime is worked.
In the example below the candidate is on an daily rate and is being paid a meal allowance for any day where they have worked overtime.
From the timesheet entered above the system has automatically calculated that the candidate is entitled to 2 meal allowances as he has worked overtime on 2 days.
Example 5- A daily bill allowance is charged to the client for each day the candidate works.
On the Rate Code Entry screen, set the Rate Code Type to Allowance.
When setting up the assignment costing, use the Add Bill Allowance button. In the Allowance Type drop down, select Per Day and in the Allowance Rate Code drop down select the appropriate rate code. Then enter the allowance rate.
In this example the candidate is paid an hourly fee and the client is bill per hour and an additional daily fee.
From the timesheet entered above the system has automatically calculated that the client is to be billed for the 4 days the candidate has worked.
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