AWR Guide - Overview

The first steps are to set up the agency configuration for AWR - Go to Reference Data> Agency Info - 

Scroll down and set the agency rule depending on how the AWR needs to be grouped - 

Not Applicable – select this option if you DO NOT wish to apply AWR to your system
Client – select this option if you wish the AWR grouping to be by client, i.e. if a candidate has
worked several assignments for the same client these will be grouped for the purposes of
AWR
Sales Ledger Code – select this option if you wish grouping to be applied by client but you
have several individual records for the same client that share the same sales ledger code (so
if a candidate has worked assignments for both ‘Matthews Trust’ clients below these would
be grouped together for the purposes of AWR)

Parent Company – this is a new high-level grouping category that we have introduced to the
system (not specifically for AWR). It allows the grouping of individual client records, for
example you have several client records for the same client and wish to reflect they belong
to the same Parent Company group. Please note more information is provided in
Appendix A to this guide.
Agency – if this option is selected then AWR grouping will not be dependent on clients but
will be applied per candidate, for example a candidate has 3 assignments, 1 for Client A and
2 for Client B and these 3 assignments will be categorised as one group for the purposes of AWR

Now move to the Agency Configuration tab and find the AWR section - Change the values depending how the client wants this set up.

AWR Cut Off
This is the number of weeks a candidate must work in order to qualify under the AWR regulations.
Please note that the number of units worked in any given week is not relevant, therefore if a
candidate only works 1 hour in a week this still counts.
AWR Lapse Time
This is the period in weeks that is used to link assignments, therefore if a candidate’s assignment
ends on 28th October and they begin another one on the 25th November these two assignments will
be linked for the purposes of AWR.
AWR Start Date
This is the date when AWR will begin on your system, therefore if a candidate’s assignment started
on 1st September and is due to end on 31st December, timesheets from 1st October will be used for
the purposes of AWR.
AWT Timesheet Status
These codes represent timesheet status on the system and determine which timesheets are used for
the purposes of AWR. The key to these status codes is as follows:

0 = Open                                4 = Cancelled
1 = Awaiting Image                5 = Awaiting Authorisation
2 = Timesheet Received         6 = Rejected
3 = Awaiting Approval

When creating a new assignment the AWR status will need to be selected - 

The AWR Status is controlled by you and all assignments are marked as ‘Pre AWR’ by default. The
status options are:
Pre AWR – the assignment has not yet been marked
AWR-Compliant - use this flag to set the assignment as AWR-Compliant
AWR- Exempt – use this flag to set the assignment as AWR-Exempt
Post AWR – use this flag when assignments have exceeded the cut-off period but have not
yet been flagged as either Exempt or Compliant (this will allow the system to continue
generating timesheets on an assignment)

Reporting - 

There are two dedicated AWR reports available, both of which are located under the Timesheet
Reports category within the Reports menu.
AWR Candidate Report
The AWR Candidate Report shows all current, live assignments and can be filtered to focus on
assignments that may be ‘Becoming not compliant’, ‘Compliant’ or ‘Not Compliant’ as required
(these status flags mirror the indicators shown on the Assignment Entry screen

AWR Previous Assignments
This report offers the same as above but allows a date range to entered when older assignments can
be reported on:

For more details regarding AWR see the full guide - https://etz.zendesk.com/hc/en-gb/articles/201963517-AWR-Guide